Show us the task
In a free 30-minute conversation, tell us what repeats, where you lose time and which tools you use.
AI AND AUTOMATION FOR SMALL BUSINESSES
Less admin.
More time.
We automate repetitive tasks and connect your tools. So your team can spend more time on customers and growing the business.
Find what you can automate30 minutes · free · no obligation
01 / DOES THIS SOUND FAMILIAR?
Copying data.
Losing time.
Email, spreadsheets, business software. The information exists, but someone has to move it between tools. Every single day.
FROM COMPLEXITY TO INTELLIGENCE02 / MAKE YOUR TOOLS WORK TOGETHER
Fewer steps.
Better connections.
We connect systems, automate tasks and build assistants that help you find information. Your team stays in control of the decisions.
FROM COMPLEXITY TO INTELLIGENCE03 / START WITH ONE PROCESS
One task.
A first step.
Show us what takes up your time. We assess what could improve and, if it makes sense, propose a project with clear deliverables and success criteria.
Find what you can automate30 minutes · free · no obligation
LESS MANUAL WORK✳CONNECTED TOOLS✳CONFIDENT TEAMS✳AI IN EVERYDAY WORK✳
01 / WHERE TIME GOES
Your team works hard.
Your processes slow them down.
An order arrives by email. Someone copies the details, updates a spreadsheet and tells the team. When this happens every day, part of that work could be handled by a system.
The same data, entered again.
Connect email, business software and spreadsheets so information moves between your tools.
The answer exists. Somewhere.
Give your team a way to search documents and procedures without relying on the person who knows where to look.
Problems surface too late.
Bring data together and set up alerts so you know what needs attention before the next meeting.
02 / WHAT CAN CHANGEAGENCIAAI / SYSTEM—01
01 / Assessment and strategy
Where do we start?Choose a first project.
We map a task, the tools involved and the time it takes. Then we assess what can be automated and agree how to measure whether it is worthwhile.
Your process → a clear priorityKeep exploring
Our approach ↗03 / HOW WE START
One process at a time.
With a clear goal.
Get a proposal
If there is a viable project, we define the deliverables, investment and how to evaluate the outcome.
Try it in practice
We build and validate with your team, using the real process before extending the solution.
Keep improving
We prepare your team to use the solution. Ongoing support and improvements are available on agreed terms.
04 / PROJECTS IN USE
Real problems.
Solutions you can see.
We run businesses too. These applications grew out of our own retail and production operations. They show how we adapt technology to the work people actually do.
RETAIL · STORE OPERATIONS
SAGEPDA
Look up products, follow stock and organise expiry checks in a mobile application connected to Sage.
Business information available where your team is working.
See the project in detail ↗
ORDERS · PRODUCTION
Frappe · Tricurv
Customers, items, quantities by size and production stages organised in an order form built around the operation.
The details of each order in one place for the team handling the work.
See the project in detail ↗Projects from our own businesses. References to Sage and Frappe do not imply an official partnership or certification.
05 / CHOOSE HOW TO PROCEED
Solve one problem.
Then decide what comes next.
01
A focused project
Have a task or process you want to improve? We start there.
- Deliverables, timeline and investment agreed upfront
- Implementation and validation with your team
- Preparation to use the solution
02
Ongoing support
Need help keeping solutions useful and finding the next improvements?
- Maintenance and support within an agreed scope
- Improvements to solutions already in use
- Regular reviews of needs and priorities
A project does not require a monthly support plan. Investment depends on the integrations, data and work involved.
WHO YOU WILL WORK WITH
We know both sides of the work.
We run businesses and build the tools we use in them. That experience helps us ask the right questions: who will use the solution, what happens when it fails and how it fits into everyday work. AgenciaAI’s founder follows each project, bringing in partners where the implementation requires them.
FIELD NOTES
AI in practice.
Mistakes included.
Read the blog ↗Our AI agent went silent for two days — while the system reported success
An automated agent stopped sending the daily sales summary. It went unnoticed for two days because the automation system kept reporting success.
Before you book.
What happens in the free conversation?
We spend 30 minutes discussing a process in your business: how it works, who is involved and what you want to improve. We explore possible approaches and whether a proposal makes sense. There is no obligation to decide or buy anything.
Do I need to know what to automate?
No. Bring a time-consuming task, a recurring problem or an example of your team’s work. We will help you identify a starting point.
Will we need to replace our current software?
We start with the tools you already have. We check access and integration options before suggesting changes. Not every system supports the same connections.
How do you protect company information?
Before implementation, we agree on the necessary data, approved tools, access and hosting. We also define where human review is needed. You can describe your process in the first conversation without sharing sensitive information.
How much does it cost and how long will it take?
That depends on the process, integrations and available data. After assessing the challenge, we provide a proposal with deliverables, investment, stages and validation criteria. Work starts once the scope is agreed.
Do I need a monthly plan?
No. You can commission a standalone project. Monthly support is optional and covers the support, maintenance and improvements agreed with you.
START WITH ONE TASK
What takes up
your time every day?
Bring an example. In 30 minutes, we will explore where automation or AI could help and whether a first project makes sense for your business.
Book a free conversation30 minutes · free conversation · no obligation
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